Thinking Machines Lab

Recruiting Coordinator, Research

About

The mission of Thinking Machines is to build AI that extends human will and judgment. About the Role We are hiring a Recruiting Coordinator to accelerate our hiring efforts for Research and build a high-quality, efficient recruiting engine. You will be responsible for owning interview scheduling, improving recruiting operations, reporting, and delivering a thoughtful, high-touch candidate experience.  What You’ll Do Candidate Scheduling & Communication • Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience. • Coordinate all interview logistics, from travel and expenses to room setup and technical support. • Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process. • Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly • Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows • Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed Hiring Process, Candidate Experience, & Operations • Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis. • Collect, organize and audit interview feedback.  • Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems. Skills and Qualifications Minimum qualifications: • Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail. • Excellent written and verbal communication skills, especially in direct candidate communications • Comfort adapting to different styles and approaches to recruiting for different teams, learning and pivoting quickly • Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack Preferred qualifications — we encourage you to apply if you meet some but not all of these: • 1+ years in a high-volume scheduling or recruiting coordination role • Experience with ATS, HRIS, and scheduling tools like Ashby, GoodTime, Workday, and ModernLoop. • Experience partnering closely with recruiters and hiring managers • Proven ability to be proactive in ambiguous situations and propose multiple solutions • Experience supporting technical or leadership-level hiring Logistics • Location: This role is based in San Francisco, California.  • Compensation: Depending on background, skills and experience, the expected annual salary range for this position is $140,000 - $200,000 USD. • Visa sponsorship: We sponsor visas. While we can't guarantee success for every candidate or role, if you're the right fit, we're committed to working through the visa process together. • Benefits: Thinking Machines offers generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.

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