Higgsfield AI

Office Manager

About

Why work at Higgsfield AI? Higgsfield AI is the fastest-scaling generative AI company in history, hitting $700M in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. In 365 days we shipped 305 releases — roughly five years of work at most companies. New models, features and workflows land every week, and each one has to be explained to millions of users in a way that makes them understand it, want to try it, and remember it. Who we're looking for Everyone at Higgsfield is an A-player. We're looking for teammates who bring: • High IQ, energy, and agency. • Extreme autonomy and ownership. • The ability to move fast, experiment constantly, and learn even faster. • Resilience under pressure and readiness for an always-on environment. • A balance of data-driven judgment and creative intuition. • The drive to raise the standard for the entire team, not just yourself. What you will work on Food & daily comfort • Own everything the team eats: daily lunches, breakfasts, snacks, coffee, drinks. Choose vendors, place orders, manage delivery timing, and make sure food arrives hot and on schedule — every day, without reminders. • Handle dietary needs and preferences, collect feedback, and rotate the menu so people actually look forward to lunch. • Keep the kitchen and snack stock full at all times. Nobody should ever find an empty coffee machine or an empty fridge. • Track food spend, compare vendors, and negotiate better terms as the team grows. Office management • Keep the office running end to end: cleaning, supplies, water, repairs, furniture, plants, lighting, temperature — all of it. • Be the main point of contact for landlords, cleaning services, delivery couriers, repair crews, and other vendors. Escalate fast, follow up until things are actually resolved. • Set up and improve workspaces: desks, meeting rooms, quiet areas, lounge zones. Make the space something people choose to be in. • Run the logistics of team events, all-hands, and guest visits — space, food, setup, teardown. Systems & improvement • Build simple systems that make all of this repeatable: inventory trackers, vendor lists, order schedules, onboarding checklists. • Spot recurring annoyances and eliminate them permanently instead of solving them one by one. • Keep documents, invoices, and receipts from vendors organized and handed off to finance on time. Your must-haves • 1+ years as an Office Manager, Administrative Assistant, or Coordinator (flexible for high-potential candidates). • Strong organizational skills and real attention to detail — you notice the empty water cooler before anyone mentions it. • Ability to juggle many small tasks at once and react quickly when something breaks. • Initiative to improve and systematize processes rather than firefight forever. • Excellent communication skills for working with vendors, couriers, contractors, and internal teams. • Proficiency in Excel, Google Sheets, Notion, Google Calendar, and Slack. • Fluent English. Nice to haves • Experience in startups or high-growth environments. • Hands-on experience with laptop setup, IT inventory, or basic hardware troubleshooting. • An existing network of reliable vendors — catering, cleaning, repairs, equipment. • Interest in growing into Project Management, Workplace Operations, or IT Operations. The deal • Competitive salary in USD, reviewed as you grow; • On-site role in our Almaty office; • Access to Higgsfield products and the AI tools we use internally; • Breakfast, lunch and good coffee on us; • Full-time position with high ownership.

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